You will receive a letter from the Human Resources Department informing you about the automated substitute and leave program referred to as AESOP. This letter will also include your (ID) identification number and your (PIN) personal identification number.

The AESOP service will be available to you 24 hours a day, seven days a week. You may interact with the system either on the Internet at www.aesopeducation.com or by way of a toll free automated phone line.

 How do I register with AESOP?

1. Simply dial 1-800-942-3767.
2. Enter your identification (ID) and PIN numbers.
3. Once you are logged in the system, you will be given prompts for the various menu choices. When you access the AESOP system over the phone for the first time, it is very important that you record your name and assignment for substitutes to hear. Please keep in mind that only your name and assignment should be recorded, (e.g. John Doe, 3rd Grade) as AESOP will play this recording to potential substitutes for all future absences you register. You will not be asked to record this information each time you register an absence.

*When entering an absence, please wait until you receive a confirmation number before you terminate the phone call. Your transaction is not complete until you receive a confirmation number.

You may also access AESOP on the Internet at www.aesopeducation.com. Here you will be able to enter absences, check your absence schedule, update personal information, and exercise other features. If you have any questions, concerns, or comments; please feel free to contact Lori Dyal at (541) 967-4501 or by email.

 

If you are the employee:

What is the 1-800 number and web site?

Phone: 1-800-942-3767 | Website: www.aesopeducation.com

I am having problems logging on – can you help me?

Need help logging in to AESOP? Click here for more information.

Make sure you are using the correct ID and PIN number – refer to your Welcome Letter or contact your AESOP Administrator (for the Albany School District: Lori Dyal, 541-967-4501.)

Can I use both the computer and the phone?

Yes

I do not have a computer – how will I be able to enter my absence?

You will simply use the phone system to interact with AESOP.

How do I handle [personal, professional] days? Do I still go through the school office?

Yes, you still need to get approval from your administrator before entering this type of absence into AESOP.

What if I have subs whom I prefer ?

You are able to create a Preferred Substitute list by clicking on Preferred Substitutes on your home page. AESOP will call those substitutes first before going to the list of those substitutes who have signed up to sub in your area.

Does AESOP call in alphabetic order or randomly?

AESOP will call in a random order.

What if there are subs that I'd rather not have in my class?

You have the ability to go into your Preferred Substitute list and put that person's name on it. You can choose either to "Include" them or "Exclude" them from your list. "Exclude" means that the sub will never be allowed to sub for you. And you don't need to worry, that sub will not be aware that they are on your "Exclude" list.

What will happen if no substitute takes my assignment? 

Your school secretary or the AESOP Administrator have the ability to personally contact substitutes and assign them to the absence.

Will I get the same qualified subs that I could get before AESOP?

Yes. The same substitutes that were in the old system are in the AESOP system.

Can I pick the sub I want to replace me? How can I arrange that?

Yes, but you must first contact them to see if they are available to accept your assignment. When you create your absence you will need to click on "Save and Assign" to put that sub's name into your absence. Remember, AESOP will NOT call an assigned sub to remind them of the job!

Is the phone automatically updated with jobs when someone enters an absence on the Internet and vice versa?

Once an absence has been created both the phone and Internet will be updated at the same time.

How far out in advance can I schedule an absence?

If creating a job on the WEB you can schedule an absence 365 days in advance. If creating a job on the phone you can schedule an absence 30 days in advance.

For how many consecutive days can I schedule an absence?

You can schedule as many days as needed. When you go to create your absence you will need to put the number of days in the first box then continue on with creating your absence. Once you are done creating the absence and you click on the Save button, you should be able to see all of the days on the screen.

How can I view all the days I have taken off?

In your home page on the WEB you can click on Absence History and view the history of the past 90 days.

How can I see who is substituting for me?

In your home page on the WEB you can click on Absence History and view who is substituting for you.

Can I create an absence the day after I was gone?

No.  The system is set up so only your school secretary or the AESOP Administrator can do this for you.

Do I have the ability to change my personal information, my work hours, etc. in my profile?

Yes you do have the ability to change information in your profile. You will need to click on "Change Personal Information" in your home page. Make sure to click on the box Edit Info before making the needed changes. Once the changes have been made make sure you click on the box Apply Changes to make those changes permanent. Remember if you are changing your phone number, the new phone number will then become your ID number. If your work schedule changes it's a good idea to check your profile to make sure that your work hours, etc. are correct.

What if I work at more than one location during the day and need to create an absence?

You will need to make sure that you click on the down arrow to choose the school you are first going to be absent from. Indicate the absence reason type, if a sub is required or not and in the next box you will need to click on the down arrow to "Customize" the hours that you work in that school. Make sure to SAVE or SAVE and ASSIGN that portion of the absence. For the second part of the absence click on the "Create another absence for this employee" and start the process over again except this time clicking on the down arrow to indicate the second location and the appropriate times, etc.

Will I be able to know how many days I have left of a particular absence reason?

No. You will need to rely on the Leave Absent Report that the Bookkeeping Dept. sends out throughout the year.

What do I do if I have problems entering an absence or maybe forgot my PIN number.

Contact your AESOP Administrator for the Greater Albany School District which is Lori Dyal at (541) 967-4501 or by email.

 

• Substitute Registration Information
• FAQs

Check back later for information about wellness opportunities available during the 2012-13 school year.

Click on the "Wellness Links" (below) for websites with useful health and wellness information.

Websites with useful health and wellness information:

• Albany Parks & Recreation
  
  
• American Diabetes Association
  
  
• American Heart Association
  
  
• American Institute for Preventive Medicine
  
  
• CJ's Dance
  
  
• Eat Smart, Move More
  
  
• Healthy Worksite Assessment and Toolkit
  
  
• Kaiser Permanente Health and Wellness
  
  
• Living Well with Chronic Conditions
  
  
• MapMyHike.com
  
  
• Mid-Willamette Valley YMCA
  
  
• MyEatSmartMoveMore.com
  
  
• National Education Association Health Information Network
  
  
• Nutrition, Physical Activity, and Obesity Prevention Toolkit Guidelines for a Healthy Worksite
  
  
• ODS Health Tools & Coaching
  
  
• Oregon Governor’s Council on Physical Fitness and Sports
  
  
• Oregon Health Care Quality Corporation
  
  
• Providence Health Balance
  
  
• School Employee Wellness
  
  
• Wellness Toolkit
  
  
• Wellness Council of America

 

News

• GAPS Wellness newsletter

Committee Members

• Carol Swank — Business Office
• Lori Williams — Human Resources
• Ellen Lindgren — Human Resources
• Sharon Short — Nutrition Services
• Gene Vey — FACT Program
• Gini Moreau — Memorial Middle
• Jennifer Stadstad — Calapooia Middle
• Tara Dixson, North Albany Middle School
• Joyce Stringer — South Albany Middle
• Rosie Zupan — Liberty/Waverly/North Albany Elementary
• Sandi Washburn — Special Programs
• Tove Gilbert-Morgan — Safe Routes to School Program

Committee Goals

• Increase awareness of new and existing wellness programs and activities.
  
  
• Provide health and wellness information and resources to district staff beginning with wellness calendar.
  
  
• Encourage employee participation in wellness activities through creation of a wellness site on the intranet, workshops and other challenges.
  
  
• Expand membership of the committee to reflect demographics.
  
  
• Develop a wellness budget to support activities and incentive plans.
  
  
• Locate resources to assist with funding and promotion of wellness activities.