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Flyer Distribution

Greater Albany Public Schools supports community engagement by sharing approved requests and announcements digitally with families. This page explains how to submit requests for distribution through ParentSquare and our district social media channels.

How to Submit Your Event Information

Greater Albany Public Schools works with approved Community Partners and organizations to share information about programs and events that may be of interest to students and families.

To ensure information is accessible and equitable for all families, GAPS primarily shares community information in written form rather than in text-heavy flyers. This approach supports screen readers, translation tools, and families who access information in various ways.

Please review our guidelines before submitting your request.

What to Submit

  • A short written blurb that includes all the key event details (date, time, location, cost, registration information, contact details, and any links)
    • If your written blurb involves links, avoid using "Click Here" or pasting the direct URL. Instead, use descriptive phrases and hyperlink (example: To view more information, visit our Community Partner webpage)
  • An optional graphic with little to no text for visual interest
    • If there is text in your image, it must be in both English and Spanish
    • If using Canva, "Instagram Post" is the best size to fit ParentSquare's format.

Text-heavy flyers are no longer accepted, as they are not accessible when shared through our communication platform.

How to Submit

Complete our online form and attach your event. Our Communications team will review your request and follow up if we need more information.

Submit Your Request

Some requests are shared through our Community Partner program. Community Partners are organizations that support students and families through approved programs and services.

👉 For Community Partner information, visit our GAPS Community Partners page.

Where Your Event Will Be Shared?

Approved requests may be shared through:

  • ParentSquare — primary communication tool for families
  • Facebook — district and school pages
  • Instagram — district and school accounts

Flyers are not mailed home.

What We Do Not Share

Our event distribution process follows district guidelines and policies to ensure communications remain relevant, appropriate, and helpful for families.

Review our flyer distribution guidelines:
District Flyer Distribution Policy

To keep family communication focused and helpful, we do not:

  • Distribute commercial advertisements
  • Share requests with religious or political proselytizing content
  • Approve requests that do not include complete or required information

If you’re unsure whether yourrequest meets district guidelines, please contact the Communications Department before submitting.

Timeline

Most approved requests are shared within 1-2 weeks of submission. Time-sensitive requests should be submitted early.

Our Communications team is small, and response times may vary during busy periods. We appreciate your patience as we review requests.

Pro Tips for Submitting Community Information

Help your information reach more families by following these best practices:

  • Start with a clear, written blurb
    Include all key details in text: what, when, where, who it’s for, cost (if any), and how to learn more.

  • Use descriptive links
    Avoid “click here.” Instead, link to meaningful text such as "Register for the event" or "Visit the organization’s website."

  • Keep images simple
    Images should be used for visual interest only and include little to no text.

  • If your image includes text, it must be in English and Spanish
    Keeping text minimal makes this easier and more readable for everyone.

  • Avoid QR codes
    Most families read our newsletters on their phones and can’t scan a QR code while reading.

  • Think accessibility first
    Clear text helps screen readers, translation tools, and families using assistive technology.

Reminder: Families read the written content first. Images support the message — they don’t replace it.

Elementary students working together to create a colorful classroom poster

GAPS Disclaimer to be placed on every flyer/image submitted for Community release:

DISCLAIMER: These activities are not school-sponsored activities and are not endorsed by the school or the Greater Albany Public School District. The activities, products, or services advertised below are not endorsed by the school or the District.

Descargo de responsabilidad: Estas actividades no son actividades patrocinadas por la escuela y no están respaldadas por la escuela, ni por el Distrito Escolar Público de Greater Albany. Las actividades, productos o servicios que se anuncian a continuación no están respaldados por la escuela, ni por el Distrito.